We run the books.
You run the business.
Afino's accountants do all of the bookkeeping for every store and entity, and close the books on the same date each month. You get numbers you can trust, and your time back.
- Penny perfect
- Every sales channel reconciled down to the penny, daily
- $300K+
- Saved on taxes, fees, and human error for a six-store restaurant group
- 90 days
- Money-back guarantee across all our solutions
What we do for you every month.
Core bookkeeping, for every entity and store. Managed AP, the analysis booklet, and the savings review are add-ons when you want them.
- Match, categorize, and record all bank and credit card transactions.
- Ensure accurate GL coding and store classification.
- Post daily sales including adjusting third-party fees.
- Post, adjust, and reconcile payroll data from provider reports.
- Record bills, payments, vendor credits, and checks.
- Capitalize equipment; split loan interest from principal.
- Reconcile every bank, card, cash, and payment processor account.
- Close the books days after month end, on the same schedule every month.
- Deliver monthly reports: consolidated statements, store P&Ls, AP aging, reconciliations.
- Review your results together whenever you'd like.
What comes off your plate in the first 90 days.
Invite us in. We handle the rest. A few conversations in the first three weeks, mostly us asking how you want things coded, and we write the answers down so nobody has to ask twice.
- Days 0–20
Access and takeover
- You invite us into QuickBooks, the banks, POS, and payroll
- We review your chart of accounts and rules
- Working session on your existing processes
- We take over day-to-day coding and month-end entries
- Days 20–45
First close
- We post the sales, payroll, and tip entries
- We reconcile every account
- First close package and walkthrough
- Days 45–90
Running smoothly
- Second close, fewer questions
- Store-level P&L in place
- Every recurring entry written down
- You decide whether to add Managed AP
Your books close on business day 10. Every month.
Each bank, card, and cash account ties to its statement before we close. You know when the numbers arrive, and so does your tax preparer. Spot something wrong? We reopen the month, fix it, and tell you what changed.
What lands in your inbox
after every close.
- Consolidated statements
- Entity balance sheets
- Store P&Ls
- AP aging
- Reconciliations, each tied to its statement
Reports are built in Pulse from the same data our accountants close on, so the P&L you read and the reconciliation behind it always agree.
Managed accounts payable
Managed AP: we pay your vendors, and you approve every payment.
A few vendors at a time, so nothing breaks mid-month. Electronic where a vendor supports it, checks where they do not.
- Bill arrivesEmail, upload, or vendor portal
- We code itEntity, store, account, due date
- We batch itOne list every two weeks
- You approveCheck the boxes. Five minutes.
- We payOnly what you approved
- We reconcilePayment matched to the bank
How the work actually gets done each month.
Software does the matching, posting, and reconciling. Accountants handle whatever does not fit a rule, and they sign off on every close.
| Workflow | Pulse does | Our accountants do |
|---|---|---|
| Bank and card feeds | Applies your rules, matches transactions, flags what doesn't fit. | Code the exceptions. |
| Sales and deposits | Pulls processor and delivery data, posts the daily sales entries, matches deposits to the bank. | Chase down anything that doesn't tie out. |
| Vendor bills and checks | Parses supplier invoices line by line. | Code each bill, split it by store, record the payment. |
| Payroll | Pulls the reports and prepares the entries. | Post the entries and the tip and compensation adjustments. |
| Reconciliations | Matches statement lines to the books. | Sign off each account and write up anything open. |
| Close and review | Assembles the close package. | Close, write the notes, and walk you through it. |
Who does what.
Your tax firm and payroll provider keep doing what they do. They get clean numbers from us, and we answer their questions.
| Workflow | We do | You do |
|---|---|---|
| Transactions | Match, categorize, and record every bank and card transaction | Confirm a store when a transaction doesn't say |
| Sales and deposits | Post daily sales, adjust third-party fees, tie deposits to the bank | Give us access to the POS and processors |
| Payroll | Post, adjust, and reconcile payroll from provider reports | Your payroll provider runs payroll |
| Bills and checks | Record bills, payments, vendor credits, and checks | Write and sign the checks |
| Month-end close | Close the month days after it ends | Send anything we can't pull ourselves |
| Store-level P&L | Store codes, vendor detail, and a consistent allocation for the rest | Agree the allocation method |
| Tax returns and payroll processing | Hand your providers clean numbers | Your tax firm and payroll provider keep doing that |
During the first 90 days, you can walk away and get every dollar back.
No conditions. Tell us at any point in the first 90 days and we refund everything you've paid. Your books stay exactly as we left them.
QuickBooks, your bank, your systems. You keep admin rights, the records, and the source data. We work inside them as an invited user.
The monthly work. Rules, mappings, and written procedures for every recurring entry. All of it lives in your QuickBooks.
What it costs, and what happens next.
Store count does not tell us the workload. Entities, accounts, and volume do. One day in your QuickBooks is enough to give you a firm number.
Core bookkeeping. No setup fee. Everything in the monthly list above, for every entity and store.
Book the one-day review- Managed APWe pay your vendors, you approve every batch.
- Monthly analysis bookletEvery store on one page, then a chapter per store. About 50 pages a month.
- Sales tax and royalty reportingReturns and calculations drafted for you.
- Accelerated closeBusiness day 5.
- 12-month sales auditA year of sales, payouts, fees, and bank charges tied out line by line.
- Savings reviewFees, rates, and contracts checked and negotiated. Our fee is a share of what you keep.
What clean books found
for one QSR group.
Bookkeeping is where the relationship starts. It is also where the savings are hiding. This is a multi-unit QSR group whose books and much of whose finance operation we run today.
We run their books and much of their finance operation today, on the same process described on this page.
Request the full case studyThird-party delivery fees properly expensed
We found $550K of delivery fees that had never been expensed against the stores that earned the sales, and put every dollar where it belonged.
Royalty payments reduced
We read the franchise agreement and found adjustments we could make to the royalty base.
Bank fees negotiated down
We found abnormally high bank fees and negotiated them down by 70%.
Questions we get asked.
Something we did not cover? Ask us. If it is about your specific setup, a one-day read-only look at your QuickBooks usually answers it.
Is it software or people?
Both. Pulse does the matching, posting, and reconciling. Accountants handle whatever doesn't fit a rule, and they sign off on every close.
What happens to the rules I built?
We keep them. We review them during onboarding, fix the ones that misfire, and our software applies them from day one.
Do you do taxes or run payroll?
No. Your tax firm and payroll provider keep doing that. We give them clean numbers and answer their questions.
How much of my time will this take?
A few conversations in the first three weeks, mostly us asking how you want things coded. After that, your reports arrive days after month end and we walk through them whenever you'd like.
Have you done this for a restaurant group before?
Yes. We run the books and much of the finance operation for a multi-unit QSR group today. The case study above shows what the first six months found.
Can I use Pulse or Shift without Full Service?
Yes. Shift is available for your team today. Pulse runs Full Service and is opening to groups through the waitlist: connect your bank and delivery accounts, and ask it anything.
Can I start with one entity?
You can. It means going through onboarding twice, and the guarantee covers all of them either way, so most people start with everything.
What would you like off your plate?
Tell us about your restaurant group and the work that is taking too much time. We’ll start with a practical conversation about where Afino could help.
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