Full ServiceWe run the books. You run the business
Afino’s accountants do all of the bookkeeping for every store and entity, and close the books on the same date each month. You get numbers you can trust, and your time back.
- SHAMROCK FOODS #4471−$4,882.10Coding…
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- Transactions categorized
- 1,272 / 1,284
- Days of sales posted
- 26 / 31
- Payroll runs posted
- 1 / 2
- Bills recorded
- 90 / 96
- Accounts reconciled
- 0 / 9
- Every sales channel reconciled down to the penny, daily
- Pennyperfect
- Saved on taxes, fees, and human error for a six-store restaurant group
- $300K+
- Money-back guarantee across all our solutions
- 90days
What we do for you every month
Core bookkeeping, for every entity and store. Managed AP, the analysis booklet, and the savings review are add-ons when you want them.
- 01Match, categorize, and record all bank and credit card transactions.
- 02Ensure accurate GL coding and store classification.
- 03Post daily sales including adjusting third-party fees.
- 04Post, adjust, and reconcile payroll data from provider reports.
- 05Record bills, payments, vendor credits, and checks.
- 06Capitalize equipment; split loan interest from principal.
- 07Reconcile every bank, card, cash, and payment processor account.
- 08Close the books days after month end, on the same schedule every month.
- 09Deliver monthly reports: consolidated statements, store P&Ls, AP aging, reconciliations.
- 10Review your results together whenever you'd like.
August- Transactions categorized1,284 / 1,284
- Days of sales posted31 / 31
- Payroll runs posted2 / 2
- Bills recorded96 / 96
- Accounts reconciled9 / 9
What comes off your plate in the first 90 days
Invite us in. We handle the rest. A few conversations in the first three weeks, mostly us asking how you want things coded, and we write the answers down so nobody has to ask twice.
- Days 0–20
Access and takeover
- You invite us into QuickBooks, the banks, POS, and payroll
- We review your chart of accounts and rules
- Working session on your existing processes
- We take over day-to-day coding and month-end entries
- Days 20–45
First close
- We post the sales, payroll, and tip entries
- We reconcile every account
- First close package and walkthrough
- Days 45–90
Running smoothly
- Second close, fewer questions
- Store-level P&L in place
- Every recurring entry written down
- You decide whether to add Managed AP
Your books close on business day 10. Every month
Each bank, card, and cash account ties to its statement before we close. You know when the numbers arrive, and so does your tax preparer. Spot something wrong? We reopen the month, fix it, and tell you what changed.
- During the monthWe keep up as activity comes inTransactions get coded within days of hitting the bank. Questions for you come organized in a single batch before the close.
- Pre-closeCollect final dataBank and card statements come to us directly. Anything we cannot pin down, such as paper invoices or loan statements, we request from you.
- Business day 10Closed
- Business day 11Walkthrough with you
Harbor Foods Group / Close checklist- Bank feeds cleared through period endAug 31
- Uncategorized transactions0
- Store deposits matched to bank72 / 72
- Delivery payouts reconciled18 / 18
- Payroll and tip entries posted2 / 2
- Loans, leases, and royalties booked14 / 14
- Every account tied to its statement9 / 9
What lands in your inbox after every close.
- PDFConsolidated statements
- PDFEntity balance sheets
- PDFStore P&Ls
- PDFAP aging
- PDFReconciliations, each tied to its statement
Reports are built in Pulse from the same data our accountants close on, so the P&L you read and the reconciliation behind it always agree.
Managed AP: we pay your vendors, and you approve every payment.
A few vendors at a time, so nothing breaks mid-month. Electronic where a vendor supports it, checks where they do not.
- 01Bill arrivesEmail, upload, or vendor portal
- 02We code itEntity, store, account, due date
- 03We batch itOne list every two weeks
- 04You approveCheck the boxes. Five minutes.
- 05We payOnly what you approved
- 06We reconcilePayment matched to the bank
- Shamrock FoodsMarlow Bay 7101 · FoodSep 10$14,882.10
- Harbor Plaza LLCBrackwater 7107 · RentSep 01$12,500.00
- Waste ManagementAll stores · UtilitiesSep 12$6,451.85
- Coca-Cola BottlingTessington 7102 · BeverageSep 08$2,140.00
- HMEDunmere 7104 · EquipmentSep 15$1,240.00
- EcolabMarlow Bay 7101 · SuppliesSep 11$612.45
- CintasPellmoor 7109 · UniformsSep 14$388.20
How the work actually gets done each month.
Software does the matching, posting, and reconciling. Accountants handle whatever does not fit a rule, and they sign off on every close.
| Workflow | Pulse does | Our accountants do |
|---|---|---|
| Bank and card feeds | Applies your rules, matches transactions, flags what doesn't fit. | Code the exceptions. |
| Sales and deposits | Pulls processor and delivery data, posts the daily sales entries, matches deposits to the bank. | Chase down anything that doesn't tie out. |
| Vendor bills and checks | Parses supplier invoices line by line. | Code each bill, split it by store, record the payment. |
| Payroll | Pulls the reports and prepares the entries. | Post the entries and the tip and compensation adjustments. |
| Reconciliations | Matches statement lines to the books. | Sign off each account and write up anything open. |
| Close and review | Assembles the close package. | Close, write the notes, and walk you through it. |
- Bank and card feeds
- Pulse doesApplies your rules, matches transactions, flags what doesn't fit.
- Our accountants doCode the exceptions.
- Sales and deposits
- Pulse doesPulls processor and delivery data, posts the daily sales entries, matches deposits to the bank.
- Our accountants doChase down anything that doesn't tie out.
- Vendor bills and checks
- Pulse doesParses supplier invoices line by line.
- Our accountants doCode each bill, split it by store, record the payment.
- Payroll
- Pulse doesPulls the reports and prepares the entries.
- Our accountants doPost the entries and the tip and compensation adjustments.
- Reconciliations
- Pulse doesMatches statement lines to the books.
- Our accountants doSign off each account and write up anything open.
- Close and review
- Pulse doesAssembles the close package.
- Our accountants doClose, write the notes, and walk you through it.
Who does what.
Your tax firm and payroll provider keep doing what they do. They get clean numbers from us, and we answer their questions.
| Workflow | We do | You do |
|---|---|---|
| Transactions | Match, categorize, and record every bank and card transaction | Confirm a store when a transaction doesn't say |
| Sales and deposits | Post daily sales, adjust third-party fees, tie deposits to the bank | Give us access to the POS and processors |
| Payroll | Post, adjust, and reconcile payroll from provider reports | Your payroll provider runs payroll |
| Bills and checks | Record bills, payments, vendor credits, and checks | Write and sign the checks |
| Month-end close | Close the month days after it ends | Send anything we can't pull ourselves |
| Store-level P&L | Store codes, vendor detail, and a consistent allocation for the rest | Agree the allocation method |
| Tax returns and payroll processing | Hand your providers clean numbers | Your tax firm and payroll provider keep doing that |
- Transactions
- We doMatch, categorize, and record every bank and card transaction
- You doConfirm a store when a transaction doesn't say
- Sales and deposits
- We doPost daily sales, adjust third-party fees, tie deposits to the bank
- You doGive us access to the POS and processors
- Payroll
- We doPost, adjust, and reconcile payroll from provider reports
- You doYour payroll provider runs payroll
- Bills and checks
- We doRecord bills, payments, vendor credits, and checks
- You doWrite and sign the checks
- Month-end close
- We doClose the month days after it ends
- You doSend anything we can't pull ourselves
- Store-level P&L
- We doStore codes, vendor detail, and a consistent allocation for the rest
- You doAgree the allocation method
- Tax returns and payroll processing
- We doHand your providers clean numbers
- You doYour tax firm and payroll provider keep doing that
During the first 90 days, you can walk away and get every dollar back
No conditions. Tell us at any point in the first 90 days and we refund everything you've paid. Your books stay exactly as we left them.
What it costs, and what happens next
Store count does not tell us the workload. Entities, accounts, and volume do. One day in your QuickBooks is enough to give you a firm number.
Core bookkeeping. No setup fee. Everything in the monthly list above, for every entity and store.
Book the one-day review- 01One business dayA read-only look at your QuickBooks: volume, chart of accounts, how activity is classified today. We change nothing.
- 02A few days laterThe final scope in writing, your monthly price, prices for any add-ons, and a start date.
- Managed APWe pay your vendors, you approve every batch.
- Monthly analysis bookletEvery store on one page, then a chapter per store. About 50 pages a month.
- Sales tax and royalty reportingReturns and calculations drafted for you.
- Accelerated closeBusiness day 5.
- 12-month sales auditA year of sales, payouts, fees, and bank charges tied out line by line.
- Savings reviewFees, rates, and contracts checked and negotiated. Our fee is a share of what you keep.
What clean books found for one QSR group
Bookkeeping is where the relationship starts. It is also where the savings are hiding. This is a multi-unit QSR group whose books and much of whose finance operation we run today.
- A
Third-party delivery app fees properly expensed
We found $550K of delivery app fees that had never been expensed against the stores that earned the sales, and put every dollar where it belonged.
- B
True sales reporting, data-gaps solved, and other critical adjustments
We discovered and solved discrepancies between in-store POS data versus what the third-party back-office was reporting. We reconciled down to the penny, ensuring there were no gaps. We found and fixed categorization issues that directly impacted the reported bottom-line.
- C
Bank fees negotiated down and other cost saving measures
We conducted a thorough review and analysis of all recurring expenses and vendors, and found opportunities for significant cost savings, such as negotiating banking fees and credit card processing fees.
Questions we get asked
Something we did not cover? Ask us. If it is about your specific setup, a one-day read-only look at your QuickBooks usually answers it.
01Is it software or people?
Both. Pulse does the matching, posting, and reconciling. Accountants handle whatever doesn't fit a rule, and they sign off on every close.
02What happens to the rules I built?
We keep them. We review them during onboarding, fix the ones that misfire, and our software applies them from day one.
03Do you do taxes or run payroll?
No. Your tax firm and payroll provider keep doing that. We give them clean numbers and answer their questions.
04How much of my time will this take?
A few conversations in the first three weeks, mostly us asking how you want things coded. After that, your reports arrive days after month end and we walk through them whenever you'd like.
05Have you done this for a restaurant group before?
Yes. We run the books and much of the finance operation for a multi-unit QSR group today. The case study above shows what the first six months found.
06Can I use Pulse or Shift without Full Service?
Yes. Shift is available for your team today. Pulse runs Full Service and is opening to groups through the waitlist: connect your bank and delivery accounts, and ask it anything.
07Can I start with one entity?
You can. It means going through onboarding twice, and the guarantee covers all of them either way, so most people start with everything.
What would you like off your plate?
Tell us about your restaurant group and the work that is taking too much time. We’ll start with a practical conversation about where Afino could help.